Guide to Interpreting Express Reports

Interpreting Express Reports

Maximize your ability to make data-informed decisions by learning how to interpret your Express Reports.

What are Express Reports?

Involve Express Reports are designed to collect commonly requested data in a simple, exportable format.

To learn more about the different Express Report types, see: Express Reports Overview

Introduction to interpreting Express Reports

Express Reports provide raw engagement data collected from Involve, combined with user demographic data provided by your institution through datafile uploads.

Raw data refers to information as it is collected from the source, before it has been processed, cleaned, or analyzed.

Pro tip: Save your file before editing

To avoid data loss, download your Express Report and save a copy to your computer as an .XLSX file before making any edits.

Once saved, you can use Excel tools to analyze your data in more readable and shareable ways.

Important: How demographic data is applied

Express Reports do not use point-in-time demographic data. Instead, they pull the current demographic information for each user.

This means that if you run a report for past events, demographic fields will reflect who users are today, not who they were at the time of participation.

Example: A student lived on campus in 2024–2025 but moved off campus in 2026. If you run a report in 2026, all of their past check-ins will reflect their current (off-campus) status.

Interpreting Event Attendees reports

Event Attendees Reports list all active person profiles who attended an event within your selected date range.

• The first row contains column headers (data points).
• Each row represents one person’s attendance at one event.
• If a person attended multiple events, they will appear in multiple rows.
• If the Host Organization column is blank, the person did not attend an event within the selected date range.
• Reports include all demographic fields provided by your institution, so column count may vary.

You can use Excel tools such as PivotTables to further analyze this data.

Example summary:

• Campus Read-In: 20 attendees (3 First Year, 9 Sophomores, 8 Juniors, 13 Seniors, 7 Graduate students)
• Food Drive: 40 attendees (4 First Year, 9 Sophomores, 7 Juniors, 13 Seniors, 7 Graduate students)

Interpreting Student Members reports

Student Member Reports list every person who held a membership position in any organization within the selected date range.

Note: To include advisors, do not exclude staff when generating the report.

• Role Status = Active: The user currently holds the position.
• Role Status = Inactive: The user no longer holds the position.
• The Role End Date will be populated for inactive roles.
• Users with multiple roles will appear in multiple rows.

You can use PivotTables to analyze role distribution across demographics or organizations.

Example insights:

• 92 users hold Member roles (21 First Year, 24 Graduate students)
• 5 users hold President roles (3 Seniors, 1 Graduate student)

Interpreting Organization Engagement reports

Organization Engagement Reports summarize engagement at the organization level within the selected date range. These reports do not include individual user data.

• Shows total events hosted and whether those events had attendance.
• Includes total unique attendees.
• May include engagement percentages relative to your student population.

Example insights:

• Office of Campus Life hosted 3 events with 447 unique attendees.
• Pride Coalition hosted 1 event and engaged 18.64% of the student body.

Need help with other reports?

If you would like examples of additional Express Report types, contact Support to let us know!